Privacy Policy

We will always keep your personal information safe, secure and confidential within North West Cancer Research. We will always be transparent about why we need the personal information we request and how we will use it.

This privacy policy explains how North West Cancer Research collects and uses your personal information.

We will keep you up to date on how your support is helping us to stop cancer sooner.

North West Cancer Research is a Company Limited by Guarantee registered in England (02165552) and a registered charity (519357) whose registered office is at 200 London Rd, Liverpool, L3 9TA.

Contacting us

If you have any questions about this privacy policy and how we use your personal information, please get in touch by emailing [email protected] or calling us on 0151 709 2919.

How to make a complaint

For details on how to make a complaint, please see our Complaints Policy (here). You also have the right to complain about how we collect and use your personal information to the UK data protection regulator, The Information Commissioner’s Office (ICO).

What personal information we collect

The personal information we collect about you will depend on how and why you are engaging with us. It could include (but is not limited to):

• Your name, address, telephone number, e-mail address, date of birth, motivation for supporting the charity and your contact preferences.
• Debit or credit card information (we won’t store your debit or credit card details; this information will be deleted as soon as we process your donation).
• Your bank account number, sort code and other banking information, and information required to validate your identity and prevent fraud.
• Other information you provide to us from time to time which is relevant and necessary for us to collect and process. For example, the events you have participated in

We will only hold and use your data where we have a legitimate legal basis to do so, as set out in the General Data Protection Regulation (EU Regulation 2016/679) and in current UK data protection legislation.

The legal bases are:

Specific consent - where we ask you if we can use your information in a certain way, and you have said yes. For example when we send you marketing material.

Legal obligation – where we need to use your data to comply with legal or regulatory obligations.  For example, we may need to share your information with our regulators.

Performance of a contract – where we are entering into a contract with you. For example, if we are funding you to carry out a research project.

Vital interests - where it is necessary for us to protect life or health. For example, if there was a safeguarding issue which meant we had to share information with emergency services.

Legitimate interests – where it is reasonable for us (or others) to use your data in your or our legitimate interest. For example, for us to carry out the day-to-day activities such as if you have committed to taking on a charity place for a third party event and we must share your personal information with the event organiser.

How we use your personal information

We will only collect and use your personal information where we have a legal basis do so and we will never use it in an intrusive way or to cause distress. We will always respect your rights.

 For instance we may:

• Use your personal information to provide you with the information, support, services, or products you have specifically asked for e.g. information about fundraising activities, research or appeals.
• Use your information for administrative purposes (such as our accounting and records), and to let you know about any changes we make to our services or policies.
• Use your personal information to claim Gift Aid on your donations.
• Use your personal information to look into, and respond to, complaints, legal claims or other issues
• Use your bank account details to process a donation you have made to us

Who we share your personal information with

We never give or sell any personal information to other charities or organisations. However, there are some circumstances where we would share your data with third parties. For instance:

• If we are legally required to do so, e.g. court order
• If we believe it necessary to protect or defend our rights or the personal safety of our personnel or a young person we support.
• When we work with carefully selected partners, e.g. our fulfilment partner when sending our newsletter. These partners (called ‘data processors’) will only have access to your information when the necessary contractual arrangements have been agreed and signed and they will always be obliged to follow the strict General Data Protection Regulation (GDPR) regulations.
• For analysis and research (see below) to better understand you and potential supporters’ philanthropic priorities and gift capacity.
• When information has to be sent to HMRC as part of the declaration process for Gift Aid so that we can reclaim the Gift Aid on your donation(s).